OnSite data capture
Integrated mobile and office data capture, assurance and verification platform enabling efficient site work.
Without comprehensive, reliable data, businesses cannot make informed decisions. Risks often go undiscovered and interventions are often reactive or based on ‘what we’ve done before’ rather than what might actually be required.
Binnies has pioneered asset data capture methodologies through tailored in-house capture methodologies or by working with innovative industry leaders. The result is OnSite.
Whether it is undertaking the location verification of 30,000 assets for UK Power Networks or 4,000+ ecological surveys for HS2, Binnies’ OnSite application delivers efficiencies at every stage of the process.
By harnessing off-the-shelf applications and combining them with governance, experience and bespoke tools, the OnSite package can be tailored to meet any need and budget.
Site teams log on to the work allocation app using unique log-in details. Tasks are sent directly to each user along with pertinent information such as
- Date and time of expected completion
- Geographical location supplemented by background information, including the team’s location based on GPS data
- Historical notes
- Previous site photographs
- Access information.
Users can plan their tasks off-site, make better informed decisions while on-site and request support and additional information. Office teams can quickly change requirements and update site teams automatically.
Along with providing information, the allocation app also monitors a site team’s location and progress, thereby giving off-site personnel real-time updates of a task’s progress while providing health and safety reassurance.
Mobile data capture
Once ready to start a task, site teams can seamlessly switch to data capture using remotely created and administered custom forms. These forms can be as simple or complex as required and utilise any or all of the following tools:
- Automated inputs such as date, time and user logged in
- Standard inputs such as images, dropdowns and tick boxes
- Detailed geospatial capture, including mapping features using GPS tracking and geofencing
- Complex inputs such as the ability to annotate photographs and maps, and cascading dropdowns where the answer to one question determines the possible answers to another
- Automated validation, such as making fields mandatory, text verification and even location verification to ensure that the site team is completing the data capture within an agreed distance of their destination location.
All the capture tools aim to give OnSite users a streamlined process when capturing data while ensuring the highest quality of data.
Site work can be expensive. Our approach maximises the time spent on-site and eliminates revisits.
OnSite is cloud based and has progress monitoring at its core. Data are shared live from sites, thereby enabling project team members to view real-time progress. BI Dashboards report on every aspect of the project, from timeliness of submissions to completeness of individual questions. Any data or query based on a combination of data can be delivered in real time to the project team.
Data validation is fundamental to OnSite. You can have the best technology and the most efficient process but if the data being gathered are incorrect there is little point in data collection. OnSite addresses data validation in four ways.
The first and primary focus is capturing the right data. Site teams are given as much pertinent information as possible. Forms are designed to be intuitive through using selections rather than free text to streamline input and reduce the potential for errors. Data are validated within the form where possible to give instant feedback and the opportunity to correct the issue on-site before data submission.
Once submitted, data are stored in a cloud-based database where further validation rules are applied. Notifications are automatically sent to highlight aspects of the data. These alerts can include data from visits that contradict each other; the sighting of a protected species; or submissions below a certain quality. Using the database to automatically flag issues, gives a warning as early as possible, potentially before the worker has left the site.
All project data are stored in a single relational database that enables the project team to report on all levels of data, whether answers to a single question over time or general data trends over a geographical area. Dashboards are used for daily, weekly and monthly reporting of progress to stakeholders as well as to identify problem questions (or users) and trigger question changes or retraining.
A browser-based QA application is used to view the data submissions. It relies on a QA hierarchy to review the data being captured. The application notifies reviewers that data are ready for review, records any changes made, assigns actions should updates be necessary and provides data sign-off once QA is complete. Information gathered here provides a feedback loop to enhance validation through the process.
Once data have been signed off, they can be simply exported into any required format or copied directly into any existing database live or at intervals.
→ Clear and concise task information sent to and from site
→ Efficient data capture methodologies maximising the outputs from time on-site
→ Validated data maintained in a common data environment (CDE)
→ Built-in progress tracking covering everything from overall progress to individual question inputs
→ Site-team tracking and live response submission support health & safety monitoring
→ Capture better data at a low cost